PowerPoint

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Note: All of the PowerPoint files for these projects (both the source and the solution files) must be opened by first opening PowerPoint, or by double-clicking the file in Windows Explorer. You need to see the files in the PowerPoint designer rather than in a screen show.

Table of Contents

Projects

Creating Slides

Objective:     The purpose of this project is to enable the students to do the following:

1.  Understand the basic knowledge of this Microsoft program by creating the simple slide.

2.  Expand upon the knowledge of the simple slide to develop multiple slides.

3.  Create the title slide of the slideshow.

4.  Understand the format for the first couple of slides within the slideshow.

5.  Change the font and text size using the menu bar and the formatting toolbar.

Overview: Students will expose themselves to the fantastic offerings of Microsoft PowerPoint by learning effective ways to begin the simple slideshow presentation.  Students will learn the first steps towards making professional presentations by creating multiple slides utilizing different layouts and by creating the title slide.

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Project #1:  Layout

Objective:   Upon completion of this lesson, you will be able to perform one of the most common tasks in PowerPoint. 

Solution File:  PptProj1Solutions.ppt

Choosing a Layout: 

1.      After going into PowerPoint, click on ‘New’ under the File toolbar.

2.      Then click on Format on the toolbar and move the mouse down

to ‘Slide Layout’.

3.      When the slide layout box opens, choose the slide in the upper

left corner (Title slide) and double click.

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Project #2:  Multiple Layouts

Objective:   Upon completion of this exercise, the user will know how to choose effective layouts for the information being conveyed.  The user will know the difference between the layouts and will know immediately which layout to use for the slide.

Solution File:  PptProj2Solutions.ppt

Choosing Multiple Layouts:

1.      After going into PowerPoint, click on ‘New’ under the File toolbar.

2.      Click on Format on the toolbar, and then move the mouse to ‘Slide Layout.’

3.      Click on the first slide in the upper left corner (Title Slide) by double-clicking.

4.      After choosing the title slide, once again, click on the Format button and choose the Slide Layout function.

5.      Choose the ‘2 column text’ layout.

6.      Repeat step 3, but this time choose the ‘Text and Clip Art’ layout (with the picture on the right).

7.      Repeat step 3, but this time choose the ‘Chart and Text’ layout (with the chart on the left).

8.      Repeat step 3, but this time choose the ‘Bulleted List’ layout.

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Project #3:  Introduction Slide

Objective:   This lesson lets the user create an Introduction slide which will become the first slide in the presentation. 

Solution File:  PptProj3Solutions.ppt

Creating the Introduction slide:

1.   After accessing PowerPoint, click on ‘New’ under File on the toolbar.

2.      Click on Format on the toolbar and move the mouse down to ‘Slide

      Layout’.

3.      When the slide layout box opens, choose the slide in the upper left

      corner (Title Slide) and double click.

4.      Next, click on ‘Design’ (which is right above ‘slide layout.’)

5.      Choose the ‘Curtain call’ design

6.      On the slide itself, where it says, “click to add title,” type in, “PowerPoint.”

7.      Underneath, where it says, “click to add subtitle,” type in, “My First

      Slideshow.”

8.      On the toolbar, click on View.

9.      Move the mouse down to ‘Header and Footer...’

10. Make sure both the “Date and time” option and the “Footer” option or    

      check marked.

11. Underneath “Date and time,” click on “Update Automatically.”

12. Then Click on “Apply” to make the date and time appear on the title slide.

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Project #4:  Multiple Slides

Objective:   Upon completion of this lesson, the users will know how to create not only the introduction slide, but also the layouts for the next few slides.  This will serve as the starting point for all future slide show presentations. 

Solution File:  PptProj4Solutions.ppt

Creating Multiple Slides:

1.      Click on Format on the toolbar, and then move the mouse to ‘Slide Layout.’

2.      Click on the first slide in the upper left corner (Title Slide) by double-clicking.

3.      On this slide, type, “PowerPoint” as the

      title and “My First Slideshow” as the subtitle.

4.     After choosing the title slide, once again,

      click on the Format button and choose the    

      Slide Layout function.

5.     Choose the ‘2 column text’ layout.

6.     Click on the ‘new slide’ button in the

      upper right hand corner.

7.     Repeat step 3, but this time choose the

      ‘Text and Clip Art’ layout (with the picture on

      the right).

8.     Repeat step 3, but this time choose the

      ‘Chart and Text’ layout (with the chart on the

      left).

9.      Repeat step 3, but this time choose the

      ‘Bulleted List’ layout.

10. Go back to each slide and type in the

      appropriate text.

13.  Next, on the toolbar, click on View.

14.  Move the mouse down to ‘Header and Footer...’

15.  Make sure both the “Date and time” option and the “Footer” option or check marked.

16.  Underneath “Date and time,” click on “Update Automatically.”

17.  Then Click on “Apply to all” to make the date and time appear on the each slide.

18. Come up with a group team name to put at the top of each slide.

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Project #5: Change Font/ Text size on existing text

Objective:   This lesson will teach you how to change your font and the text size of the words in your slide. Using the slides provided for you, afterwards, you should be able to change your font and text size using either the menu bar or the formatting toolbar.

Source File: PptProjDataA.ppt

Solution File:  PptProj5Solutions.ppt

There are two ways in which you can change the font and the text size of the text within your slide.  One way is by using the menu bar.  The second way is by using the formatting toolbar.

Method 1 - Using the Menu Bar:

1. Double click your mouse on the text “The Country of Rwanda”.
2. Proceed to the format bar and go to font.
3. Once done, you will find menus for picking certain fonts, font styles, font sizes, color and effects. Ignore color and effects for now.

a)     Go to the font menu and scroll down to “Arial Black”.

b)     Then go to the text style “Bold Italic”.

c)      Then, go to the size menu and click on “40”.

d)     Finally, click ok.

Method 2 - Using the Formatting Toolbar:

1. Double click your mouse on the text “Presented By:”
2. On the toolbar, you should be able to see buttons that give you access to pull down menus for font, sizes, and three separate buttons for font styles (the “B, I, U, S” buttons).

a)     Click the down arrow for the font menu

1)     Scroll down until you see “Verdana”.

2)     Click on “Verdana”

b)     Click the down arrow for the font size menu

1)     Scroll down until you see font size  “32”

2)     Click on “32”

c)      Then click on the I button

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Modifying the slide

Objective:   After completing this section, you will be able to:

1.      Move slides into different order, as well as dropping unnecessary and adding additional slides.

2.      Change the bullets and the alignment in PowerPoint slides.

3.      Modify the template and background specific to particular PowerPoint slides.

4.      Create different transitions for the different slides within your PowerPoint presentation.

5.      Choose and create different animations for the text within your slides.

Overview:   This section will allow you to be able to change the settings of your slide. Being able to change the settings are essential in PowerPoint.  Allowing the slides to look different, and to be able to set PowerPoint slides into different formats allow you, the creator, to be creative, as well as a benefit to those who are viewing your presentation.

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Project #6: Moving slides (add/drop slides)

Objective:  This lesson will teach you how to arrange the order of slides, as well as delete and add additional slides in different places within the slides that you have already created.  Begin from the PowerPoint slides given to you.

Source File: PptProjDataA.ppt

Solution File:  PptProj6Solutions.ppt

Moving slides:

1. Make sure on your PowerPoint screen, you are on   the normal view.

2. Once you are on the normal view, click on Slide #3 titled “The People of Rwanda”.

3. Drag that slide until you see a dark grey bar between Slides #1 and #2 and let go of the mouse.

4. You have just moved the Slide #3 up between Slide #1 and #2.

5. After you have dragged Slide #3 “The People of Rwanda” between Slides #1 and #2, the Slide #3 will become Slide #2, and Slide #2 will become Slide #3.

Adding slides (Method 1 - Using the Menu Bar):

1. In the normal view, go to Slide #4, entitled “The Economy of Rwanda”.

2. Then go to the menu bar, click on the insert bar.

3. Scroll down until you see “new slide”.

4. Click on “new slide” and you have just created a new slide from your existing slides.

Adding slides (Method 2 - Using the Formatting Toolbar):

1. From the normal view, click on Slide #5, entitled “Rwandan Exports”.
2. On the formatting toolbar, click on the “new slide” button.
3. From there, choose the exact same slide layout you have in Slide #3, entitled “The People of Rwanda”.
4. For the title, type in “Rwandan Communications”.
5. For the text, type in:

Telephones - main lines in use:    
11,000 (1999)

Telephones - mobile cellular:    
11,000 (1999)                                                                   

6. You have just added a new    slide in your existing order of slides.

Dropping slides:

1. From the normal view, click on Slide #3, entitled “The Geography of Rwanda”.
2. Push the delete key on your keyboard.
3. You have just deleted Slide #3.
4. Do the same for Slide #5.

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Project #7 - Change bullets/alignment to text

Objective:   This lesson will teach you how to change the bullets that are in your PowerPoint slide.  Also, the lesson will also show you how to change the alignment of your text already within your slide.  Begin from the PowerPoint slides given to you.

Source File: PptProjDataA.ppt

Solution File:  PptProj7Solutions.ppt

Changing bullets:

1. Go to Slide #3.
2. Double click on the following text in the slide:

GDP:    
purchasing power parity - $7.2 billion (2001 est.)

GDP - real growth rate:    
5% (2001 est.)

GDP - per capita:    
purchasing power parity - $1,000 (2001 est.)

GDP - composition by sector:    
agriculture: 46%
industry: 20%
services: 34% (2000 est.)

3. Go to the menu bar and click on format.                                        
4. Next, go to “bullets and numbering”. This should then bring you to eight possibilities of different bullets.
5. Click on the style with “black square boxes”
6. On the bottom of that screen, you can choose the color of your bullets. Click on the arrow and click on the color red. This should turn the color of your bullets red.
7. Click “Ok”.                                                                 
8. Then, go Slide #5, and click on the text within the text box.
9. Go through the same process and change the given bullets to grey ones with the arrows pointing to the right.
10. You have just changed the bullets of two slides.

Change the alignment:

1. Go to each of the five slides following the title slide.
2. Click on Titles of each of those five slides.
3. Highlight the text within each title.
4. Next, go to “Format” on the menu bar, and click on “Alignment”.
5. Then, you have four options: “Align Left”, “Center”, “Align Right”, and “Justify”.
6. Choose the “Align Left” option.
7. You have just changed the alignment of the text within your PowerPoint slides.
    

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Project #8 - Change template/background

Objective:  This lesson will teach you how to change the templates of your slides, individually and as a whole.  Also, the lesson will show you how to change the background color of your templates for certain, particular slides.  Begin from the PowerPoint slides from the previous lesson.

* On the slides not given any direction, those slides should be different in templates from each other.*

Source File: PptProjDataA.ppt

Solution File:  PptProj8Solutions.ppt

Change template:

1. Go to the format menu on your menu bar.
2. Scroll down until you see “slide design”. Click “slide design”.
3. Then, on your PowerPoint screen, you should be able to see different available design templates to choose from on your right hand side. Pick the design called “Ocean”. This should change all your slides to that specific template.
4. Next, go to slide number 2, and return again to the design template sidebar.
5. Pick the template named “Capsules”.
6. Move your mouse over that specific template, and right click using your mouse. By doing so, there will be three options to choose from: “Apply to all slides”, “Apply to selected slides”, and “Show large previews”.
7. Choose “Apply to selected slides”.
8. You have just changed one of your slides into a different design template.
9. Do the same for Slides #4 and #6, using the templates “Mountain Top” and “Pixel”, respectively.

Change background:

1. Go to Slide #5.
2. Now, proceed to the format menu on your menu bar.
3. Scroll down until you see “Background”.

1. Click on “Background” and you should see a window with the title “Background Fill”.
2. In “Background Fill”, there is a down scroll. Click the down scroll and go until you see “Fill Effects”.
3. Click on “Fill Effects” and you should see bars with the names “Gradient”, “Texture”, “Pattern”, and “Picture”. Click on the on “Gradient” bar.
4. There, you should see boxes named “colors”, “transparency”, “shading styles”, and “variants”.
5. In “Shading styles”, click on “from title”.
6. Then in “variants”, choose the right “variant” and click “Ok”.
7. That will bring you back to the window with “Background Fill”.
8. From there, click on “Apply”. Be careful not to hit “Apply all”. That will in effect change all the slides to that particular background effect.
9. Now, you have just changed the background of Slide #5.
10. Change the background using “fill effect” of whichever color, using the color box in the “Gradient” bar, you wish onto Slides #1 and #3.
11. You have just changed the backgrounds effect of Slides #1 and #3.
12. As a group, change the different slides with different backgrounds, and templates. Each person within the group should have different backgrounds and templates.

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Project #9: Transition

Objective:   In this lesson will teach you how to create transitions.  The ability to create different transitions of your slides, and text will allow the viewer to see your presentation with more awe and finesse.  In many cases, transitions are not necessary, and too much can be distracting.  However, this lesson will only be able to teach you how to add transitions.  How many is up to your discretion.  You must begin using the PowerPoint file given to you.

Source File: PptProjDataA.ppt

Solution File:  PptProj9Solutions.ppt

Adding Transition:

1.      Go to Slide #2, entitled “Geography of Rwanda”.

2.      Then, go to the menu bar, and click on slide show.

3.      Once you see the pull down menu, click on Slide Transition.  A menu on your right hand side should appear.

4.      On the menu on your right hand screen, there are three sections: Apply to selected slides, Modify transition, and Advance Slide.

5.      Under Apply to selected slides, scroll down until you see “cover right”.

6.      Click on that, and you should be able to see the slide move from your left side to your right.

7.      Now, once you click on “cover right”, go to the Modify transition menu.

8.      Next to speed, click on slow.

9.      Your Slide #2 is able to transition using “cover right”.

10. For Slides #3-6, use the following transitions respectively, with the following speeds:

#3 – Dissolve, slow

#4 – Uncover Right-Down, medium

#5 – Shape Diamond, medium

#6 – Newsflash, medium

            11. You have just added transitions  to your PowerPoint slides.

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Project #10: Animation

Objective:   This lesson will be able to show you how to place animation within your PowerPoint slides.  The purpose of animation will give your audience the ability to view something more than just words.  This will keep their attention as you speak.  Along with transitions, you can either place animation within your slides, or choose not to.  If you do, again, as in transitions, be sure to know how much will begin to distract the audience, so that you will not put in too much.  Use the PowerPoint presentation given to you.

Source File: PptProjDataA.ppt

Solution File:  PptProj10Solutions.ppt

Adding Animation to your slides:

1.      As in creating transitions for your slides, go to the menu bar and click on “Slide Show”.

2.      Next, on the pull down menu, click on “Animation schemes”.

3.      As in the transition, you should see a menu on your right hand side.

4.      You should see on menu, entitled “Apply to selected slides”.

5.      Under that menu, there are different categories as you scroll down, which include, recently used, no animation, subtle, moderate, and exciting.

6.      Now, begin from Slide #2, entitled “The Geography of Rwanda”.

7.      Under the menu “Apply to selected slides”, under the category subtle, you should see a choice for “fade in one by one”.

8.      Click on “Fade in one by one” and you should see the text within your slide fade in, one by one, as the choice says.

9.      You have just created animation for your Slide #2.

10. For Slides #3-6, add the following animation schemes under the following categories:

#3 – elegant, moderate

#4 – ellipse motion, exciting

#5 – unfold, moderate

#6 – wipe, subtle

11. You have just added animations for your slides.

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Effects

Objective: After completing this section, you will be able to:

1.      Understand, and place action buttons within each particular slide to allow flow with the presentation.

2.      Be able to understand, and create action animation to place within the slides in your presentation.

3.      Using Microsoft Clipart and the World Wide Web to add clipart and pictures onto a slide.

4.      Add the medium of sounds to enhance any existing presentation.

5.      Place created tables and charts, and position them into the context of the individual slides.

Overview:   The purpose of using effects is so that you are able to enhance your PowerPoint presentation.  These enhancements will allow your slides to become more than just mere words and changing from slide to slide.  Being able to create transitions, animations, action buttons, and action animation will allow your presentation to be livelier and a little more exciting, not to say your information is not exciting in itself.  However, with the ability to have these skills, you will be more inclined to create a PowerPoint presentation of more than just words.  And when used appropriately, charts, pictures, and sound bites all can enhance your presentation by making it more memorable and efficient. 

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Project #11: Action Buttons

Objective:   This lesson will show you how to add action buttons to your slides.  Action buttons give you the ability to go from one slide to another, from your slide to a website, from your slide to any file in your memory just with a click of the button.  The usage of action buttons give you great flexibility when you want to show the audience something that is not currently in your presentation.  Also, it allows you to add to your presentation without loading a lot of information into your PowerPoint slides.  Be sure to use the PowerPoint presentation given to you.

Source File: PptProjDataA.ppt

Solution File:  PptProj11Solutions.ppt

Addition of Action Buttons:

1.      The ability to choose action buttons is within the menu bar.

2.      Therefore, go to the menu bar.

3.      On the pull down menu, there is an option to choose “action button”.

4.      Click on “action button”. Then, there should be another menu that appears to your right of twelve available action buttons.

5.      Now, go to Slide #2, entitled “The Geography of Rwanda”.

6.      Next, click on the action button that has a picture of a house on it.

7.      That will bring you to the “Action settings” menu.

8.      In the “Action settings”, there are four highlighted categories: “None”, “Hyperlink to:”, “Run Program:”, “Play Sound:”.

9.      Under “Hyperlink to:”, scroll down until you see next slide.

10. Click on that, then click Ok.

11. Now, set the button to your own specifications.  Make it small, make it large, the choice is yours.

12. Then set the action button to where you want it within the slide.

13. You have just set an action button on Slide #2 so that it will go to Slide #3.

14. Finally, set action buttons for Slides #3-#6 using the following action buttons and purpose:

#3 – the arrow pointing to the right

#4 – the arrow pointing to the right, pointing towards a bar

#5 – the picture of a speaker, with the sound “applause” under the “Play Sound:” category

#6 – an arrow shaped like a U

15. Now you have just set action buttons to all your slides.

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Project #12: Action Animation

Objective:   This lesson will show you how to place action animation within the text of your slides.  This ability to add action animation is much of that like action buttons.  However, with action animation, it acts more of a hyperlink within your slide.  You will then be able to click on the text and it will either make a sound, transfer you to another slide, or bring you to a website, all dependent on what you want the action to be.  This choice allows you to be more discrete.  Be sure to use the PowerPoint presentation given to you.

Source File: PptProjDataA.ppt

Solution File:  PptProj12Solutions.ppt

Creating action animation:

1.      Creating action animation goes through the same steps as the previous three lessons.

2.      First, go to the menu bar and click on “Slide Show”.

3.      There should be a choice of “action setting” in the pull down menu.  However, it is not highlighted.

4.      Next go to Slide #2, entitled “The Geography of Rwanda”.

5.      Then, click on the title box, where the text “The Geography of Rwanda” is typed in, and highlight all of the text.

6.      Now, if you go back to the pull down menu of “Slide Show”, “action setting” choice is highlighted and you are able to click it. Click it.

7.      As in the action button, it will bring you to the action setting menu.

8.      In the menu, click on “Hyperlink to:”.

9.      In the scroll down menu, look for “URL…” and click on that.

10. Next type in http://www.rwanda1.com/government/geography.htm

11. Now, the text “The Geography of Rwanda” should be highlighted green, and underlined.

12. If you go into the presentation, once you click on the title, it will automatically bring up your Internet Explorer and go directly to that particular website.

13. Now, as a group, do that for the next four slides, from Slides #3-#6, using different URLs, each relating to the respective slides from the title text.

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Project #13:  Clip Art/Pictures

Objective:   This lesson will teach you how to add Clip Art and pictures to the slides you have already created.  You will be able to enhance your ability by utilizing different colors and different means of expression. 

Solution File:  PptProj13Solutions.ppt

Adding Pictures:

1. After opening PowerPoint click on the white document icon underneath File.
2. Under Format, click on slide layout.

Choose the slide layout that allows for a single picture to take up the entire slide.

3. Minimize PowerPoint.
4. Next, go into the National University of

Rwanda website (www.nur.ac.rw) via the internet.

5. Click on “Welcome” on the main screen.
6. Right-click on the logo in the upper left hand corner of the screen and move the mouse up the list to click on “copy.”
7. Next, click once again on PowerPoint on the bottom of the screen to reenter the program.
8. Right click on your slide where the picture is supposed to go.
9. Move the mouse pointer up to “paste” and press the mouse button to make the picture appear.
10. Left-click directly on the picture to resize it to your desired height and width.
11. Label the slide “NUR logo.”

Adding Clip Art: 

1. After opening PowerPoint, click on the white document icon underneath ‘File.’

2. Under Format, click on slide layout.
3. Choose the slide layout with the picture/graphs/ diagram/chart taking up the entire slide area. 
4. Next, go up to ‘Insert,’ ‘Picture,’ and click on ‘Clip Art.’
5. In the ‘search text’ box, type “Rwanda” and press search.
6. Choose the picture on the left and click on it to insert it into your slide.
7. Title the slide, ‘The Country of Rwanda.’
8. You may adjust the picture as necessary.

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Project #14: Sound Effects

Objective:    This lesson will teach you how to add movies and sounds to your presentation. The ability to do so can enhance your presentation, giving you the ability to allow the audience to view certain clips of what it is you wish to show them visually.  Sound gives you the ability to show the presentation using the ears rather than just the eyes. 

Solution File:  PptProj14Solutions.ppt

Adding Sounds:

1. After opening PowerPoint, click on the white document icon underneath ‘File’ to open up a new project.
2. If you know that you have a sound file on your computer, continue on to the next direction; however, if you are not sure or know you do not have one, please skip to direction #6.
3. Under ‘Insert,’ move down to ‘Movies and Sounds,’ then ‘Sound from file.’
4. Search for your desired track and click ok after you have found it.
5. On the slide itself appears a noise/volume icon – do not delete this, however, you may move the icon to a different location within the slide.
6. Under ‘Slide show’ go down to ‘Slide Transition.’
7. Select ‘on mouse click’ to have control over the slide transition.
8. Pick your desired sound and combine it with picking a slide transition from the ‘apply to selected slides box’ and adjust the speed box to your choice of ‘slow,’ ‘medium,’ or ‘fast.’
9. After you are happy with your choice, go up to the New Slide button above where it says “slide transition.”
10. Make three more slides and make slide transitions with sounds for each.
11. Entitle these slides – ‘Slide Transition 1,’ ‘Slide Transition 2,’ etc…
12. Now you may hit “F5” on top of the keyboard to view your show.

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Project #15: Charts, Tables, and Diagrams

Objective:    This lesson will teach you to be able to place charts, table, and diagrams onto your PowerPoint presentations.  The ability to place visuals into the slides allows the audience to visually see what it is that you might want to convey.

Solution File: PptProj15Solutions.ppt

Adding Charts, Tables, and Diagrams:

1. After opening PowerPoint, click on the white document icon underneath ‘File’ to open up a new project.
2. Click on the Slide Layout entitled “Title and Content.”
3. Next, click on the ‘Chart’ button within the slide.
4. Repeat step 2, but this time click on Diagram.
5. Repeat step 2 once more time, but this time click on Table (with 2 rows and 2 columns).
6. Modify as necessary.

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Finishing Touches (Group Projects)

Objective: After completion of this project, the student will be able to:

1.      Create word art, and incorporate the Word Art into the presentation.

2.      Understand how to set up the show, be determining how many slides to show, show options, and show type; also be able to understand the different aspects of the different ways to set up the show.

3.      Create a summary slide through viewing the slide sorter.

4.      Rehearse timing based on particular facts and information presented in the slide.

5.      Add recorded animation onto their PowerPoint slides.

Overview:   This project will show the students how to place their final touches on their PowerPoint presentations.  By setting up the show, the student will be able to understand how to complete the process.  The summery slide will give the audience the capability, if the information is prolonged through multiple slides, of understanding the information given in a shorter and more concise manner.  If the student wishes the PowerPoint presentation to look more professional, and without the need to click the mouse each time they wish to show their next slide, rehearsal of the timing between each slide would then be necessary.  Finally, after all is said and done, their ability to add recorded animation will give their presentation a lively feel, thus inducing the audience to feel more at ease.  Overall, the completion of this project will allow the student to fully complete the any PowerPoint presentation. With the knowledge gained from adding features to your slide-show, you will be able to explain as well as show your desired information through an effective professional presentation. 

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Project #16:  Word Art

Objective:  Word Art draws the audience’s attention to a specific fact and highlights an important point.  This creative feature enhances the slide’s appearance and adds color. 

Solution File: PptProj16Solutions.ppt

Adding Word Art:

1. After opening up PowerPoint, Press the Control and N buttons on the keyboard at the same time to open up a new project. 
2. Next, create one slide for each member in the group (Your choice as to which layout).
3. Then, for each slide, go to ‘Insert,’ then ‘Picture’ and chose the WordArt feature.
4. Pick the desired design and follow the instructions by typing in your name when it asks to type “your text here.” Click okay when finished.
5. Resize and position the text as necessary.
6. Another toolbar should pop up on the screen.  Experiment with the features.  (Such as changing the color, making the lower-case letters the same size as the upper-case letters, etc…)
7. Let each member of the group pick a different style for their name and adjust it to their liking.
8. Then, on each group member’s particular slide, type up a list of some of your favorite things.

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Lesson #17: Set up the Show

Objective:   This lesson will show you how to set up the show; that is, it will give you the ability to put the final touches on your PowerPoint presentation.  Afterwards, whatever options that you choose, it will give you the ability to present your completed presentation with confidence.  Begin this lesson using the PowerPoint presentation given to you.

Source File: PptProjDataA.ppt

Solution File:  PptProj17Solutions.ppt

Set Up Show:

1.      To set up the show, go the menu bar.

2.      Click on “slide show”.

3.      Then, on the pull down menu, you will see “Set Up Show”. Click on “Set Up Show”.

4.      It will present you with a menu with six different categories: show type, show slides, show options, advance slides, multiple monitors, and performance.

5.      Under show type, you will have three options: presented by a speaker (full screen), browsed by an individual (window), and browsed at a kiosk (full screen).

6.      These options are self explanatory, each giving you the option of full screen, or just window. PowerPoint will automatically assume the first option.  However, you will need to click on “browsed by an individual (window)”, without showing the scrollbar.

7.      Under show options, each of those options are self explanatory.  For this lesson, you will click on all three options given.

8.      Under show slides, you have a choice to show all, or a certain number of slides. Only show slides #1-#3.

9.      Finally, on “Advance slides”, the “Using timings, if present” options is already checked. However, you will check “Automatic”; that is, it will give you the flexibility to show the presentation by clicking your mouse.

10. Ignore multiple monitors, unless your presentation needs multiple monitors.

11. Under performance, these options are so that you can choose the type of showing you want on the screen; that is, how much quality you want the presentation to come off of. There are three options:

640X480 (fastest, lowest fidelity) – if you have pictures, movies, not a good choice

800X600 (slowest, highest fidelity) – if you have a lot of pictures, movies, this is your best choice

Use Current Resolution – this will place your presentation under the resolution set by the computer.

12. Choose “800X600 (slowest, highest fidelity)”, since you have pictures.

13. These were the options you were given to choose. However, there are many more possibilities to choose from. Take your time, and play around to see which fits best for your presentation.

14. You have just set up your show for your final presentation.

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Lesson #18: Create Summary Slide

Objective:   This lesson will show you how to create a summary slide, then show you both how to have the summary slide with information, and how to have the summary slide serve as hyperlinks to go back to the slide that you wish to review.  The purpose in creating the summary slide will give you the ability to summarize the information that you have presented to your audience.  This will surely enhance your presentation such that your audience will be able to understand all the material shown, and will give them a review of what you had said before.  For this lesson, refer to the beginning slide presented to you from Project #3.

Source File: PptProjDataA.ppt

Solution File:  PptProj18Solutions.ppt

Summary Slide:

1.      To be able to create a summary slide, you must go to the slide sorter view.

2.      Once there, you will have another set of icons under the toolbar icons.

3.      Click on the icon on the third from your left.  That will create a summary slide.

4.      If you click the summary slide on Slide #2, then the summary slide will appear right before Slide #2. 

5.      Therefore, to have the summary slide before the end of the presentation, click on Slide #4.  Then click on the summary slide icon, you can have a summary slide before Slide #4.

6.      Next, do the same for slide #6. However, end the presentation with a summary slide. To do so, click on new slide, then click on the summary slide icon. Then, delete the new slide that you created.

7.     

You have just created two summary slides.

Summary Slide (presenting information):

1.      To have the summary slide present information, choose certain information that you want to review.

2.      For this lesson, you will choose the following text from Slides #2 and #3, respectively for the first summary slide:

The Geography of Rwanda

Location: 
Central Africa, east of Democratic Republic of the Congo

The People of Rwanda

Population:
7,398,074

3.      For the second summary slide, you will choose the following text from Slides #5-#7, respectively:

The Economy Of Rwanda

GDP:
purchasing power parity - $7.2 billion (2001 est.)

Rwandan Exports

Exports - commodities:
coffee, tea, hides, tin ore

Rwandan Imports

Imports - commodities:
foodstuffs, machinery and equipment, steel, petroleum products, cement and construction material

4.      You have just created summary slides filled with review information.

Summary Slide (using hyperlinks):

1.      Refer back to Project #3, Lesson #3 if you wish to review how to create hyperlinks.

2.      Hyperlink the titles in the information to refer back to their respective slides.

3.      You have just added hyperlinks to your summary slides.

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Lesson #19: Custom Animation

Objective:   This lesson will teach you how to add custom animation to your PowerPoint slides.  This skill will allow you to add animation to the text within the slides, bringing more of a diversely animated presentation to the audience.  Particularly, it will all you to emphasis individual aspects of your text at hand. Be sure to being with the beginning presentation given to you from Project #3.

Source File: PptProjDataA.ppt

Solution File:  PptProj19Solutions.ppt

Adding Custom Animation

1.      To begin custom animation, go the menu bar and click on “slide show”.

2.      Under the pull down menu for “slide show”, click on “custom animation”. That will bring you to a menu on the right hand of the screen.

3.      There are many buttons that are not highlighted. In order to have the buttons highlighted, you must click on a text in a slide

4.      Go to Slide #1.

5.      Now, click on the text The Country of Rwanda.

6.      You will see the “Add Effect” button highlighted. Click that button and you will see four options: Entrance, Emphasis, Exit, and Motion Paths.

7.      For the text, click on entrance, then click on box. In the Entrance option, there are four choices: Blinds, Box, Checkerboard, Diamond, Fly In.

8.      Then, for the text Presented By, click on Emphasis, then click on Spin. In the Emphasis option, there are also five choices: Change Font, Change Font Size, Change Font style, Grow/Shrink, Spin.

9.      Next, for the text Name, Date, click on Exit, then click on Blinds.  In the Exit option, there are the same five choices as in the Entrance option.                                   

10. Next for the following slides and text, be sure to have the accompanying animation, with the following speed and direction (for the other text, be sure to add animation as well, but make it all different):                                                        

Slide #2 – The Geography of Rwanda; Emphasis, Grow/Shrink; Medium

Slide #3 – The People of Rwanda; Exit, Fly Out; Fast

Slide #4 – The Economy of Rwanda; Entrance, Checkerboard; Fast

Slide #5 – Rwandan Exports; Exit, Diamond; Fast

Slide #6 – Rwandan Imports; Emphasis, Change Font Style; Until End of Show

11. These are only a few custom animation sequences that are available. You are encouraged to explore the different possibilities that are available to you in PowerPoint.

12. You have just added custom animation to your PowerPoint project.

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Lesson #20: Rehearse Timing

Objective:   This lesson will show you how to rehearse your timing for particular slides in order so that you may have an additional touch of professionalism to your presentation.  By allowing yourself to practice your timing, not only do you perfect your speaking during the presentation, but it allows you to be able to seem as though you spent a lot of time for the audience. Begin this lesson with the beginning slide from Project #3.

Source File: PptProjDataA.ppt

Solution File:  PptProj20Solutions.ppt

How to rehearse your timing:

1.      To rehearse the timing for your PowerPoint presentation, go to the menu bar.

2.      Under “slide show”, in the pull down menu, there should be a “rehearse timing” option. 

3.      Once you click that, it will quickly bring you to your PowerPoint presentation in the “Slide Show” format, where you will see your slides in full screen with a toolbar at the top corner of the screen.

4.      From left to right, the buttons are as follows: Next, Pause, the timing for the current slide, restart, the timing for the entire slide show.

5.      These buttons will enable you to correctly time your slide so that you may be able to present your presentation with professionalism.

Rehearse Your Timing:

1.      For practice, go through steps #2 and #3 from the previous section.

2.      For the first slide, be sure that you can present all the information given in the following slides in the following times:

Slide #1 – 5 seconds

Slide #2 – 10 seconds

Slide #3 – 9 seconds

Slide #4 – 9 seconds

Slide #5 – 5 seconds

Slide #6 – 10 seconds

3.      After you finish with the timing, you will be brought to the Slide Sorter View Screen.

4.      On the bottom left hand corner of every slide, there will be the times that it took for you to transition from slide to slide.

5.      Make sure each of your group members are able to present in the time allotted, as well as having each group member speak for a particular number of slides.

6.      You have just rehearsed timing for the PowerPoint presentation.

Timing for Custom Animation:

1.      You are able to customize your timing for the custom animation. On how to do custom animation, refer back to Lesson #3. For timing, go to the “Start:” box, right under the heading “Modify: Box”.

2.      Then click on “after previous”.

3.      Next, there should be a listed order of the custom animations. From those, click on one of those, and that will bring you to a pull down menu.

4.      From the menu, click on “timing”. That will bring you to a menu called Box.

5.      The “delay” section is where you are able to time when you want the custom animation to come in.

6.      You have just learned how to do time custom animation.

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